One of the advantages of Quicken is the ability to create your own categories and classes for your farm record system. However, some record keepers prefer to use a pre-defined set of categories and classes rather than creating their own. The following Category & Transfer Lists were created by OSU Farm Management Specialists. The first list, contained in the FARM&HOME.QIF file, is fairly detailed and contains farm, home and personal categories, classes and suggestions for accounts. The second Category & Transfer List is contained in the FARM.QIF file and contains the same farm categories and classes, but fewer family living and personal categories than FARM&HOME.QIF.
Both lists are available from the authors, your local OSU Extension office or can be downloaded from the OSU Extension website at [http://www.ag.ohio-state.edu/~agnatres/software]. These downloaded files are ZIP files and will need to be converted to QIF files using the WinZip program. If you do not have WinZip on your computer, it can be downloaded at [www.winzip.com].
FARM&HOME CATEGORY/TRANSFER LIST - the following categories are in the FARM&HOME.QIF file. Home/personal categories start with an "H", other categories are farm business categories.
| CATEGORY | TYPE | TAX | DESCRIPTION |
| CCC Loan | Inc | IF NOT USING LIABILITY ACCOUNT | |
| CCC Loan as Inc | Inc | Tax | CCC Loan Inc or Redeemed |
| Custom Work | Inc | Tax | |
| Gas Tax Refunds | Inc | Tax | |
| Gifts Received | Inc | ||
| Govt Payments | Inc | Tax | Government Payments |
| Grain Sold | Inc | Tax | Crop Sales |
| HDiv&Int | Inc | Tax | Nonfarm Interest & Dividends |
| HOtherInc | Inc | Tax | |
| HWages | Inc | Tax | Nonfarm Wage Income |
| Inc, Int | Inc | Tax | Interest Income |
| Inc, Invest | Inc | Tax | Investment Income |
| Inc, Rents | Inc | Tax | |
| Loans Receipts | Inc | IF NOT USING LIABILITY ACCOUNT | |
| LS Sold | Inc | Tax | Livestock Sales |
| PBreedLT | Sub | Tax | Form 4797, Long Term Capital Gains |
| PBreedST | Sub | Tax | Form 4797, Short Term Capital Gains |
| PFeeder | Sub | Tax | Purchased Feeder Livestock Sold |
| RBreedLT | Sub | Tax | Form 4797, Long Term Capital Gains |
| RBreedST | Sub | Tax | Form 4797, Short Term Capital Gains |
| RMarket | Sub | Tax | Raised Market Livestock Sold |
| M&E&B Sold | Inc | Tax | Mach & Equip & Other Cap Assets Sold |
| LT | Sub | Tax | Form 4797, Long Term Capital Gains |
| ST | Sub | Tax | Form 4797, Short Term Capital Gains |
| Milk Sold | Inc | Tax | |
| Other Farm Inc | Inc | Tax | |
| Patr Div-C | Inc | Tax | Cash Portion Qualified Patronage Dividend |
| Patr Div-NC | Inc | Tax | NonCash Portion Qualified Patronage Div |
| Poultry & Eggs | Inc | Tax | |
| Refund, Tax | Inc | Tax | State & Local Tax Refunds |
| Wool & LS Prod | Inc | Tax | Other Livestock Products |
| Auto & Truck | Exp | Tax | |
| Bank Charge | Exp | Tax | Bank Charges for Farm Account |
| Capital Purch | Exp | IF NOT USING ASSET ACCOUNT | |
| CCCGrCost | Exp | Tax | Expense of Grain with CCC Loan as Income |
| Chemicals | Exp | Tax | Crop Herbicides, Insecticides, Supplies |
| Drying&Storage | Exp | Tax | |
| Dues | Exp | Tax | |
| Feed Purchased | Exp | Tax | |
| Feeder LS | Exp | Tax | Feeder Livestock Purchased for Resale |
| Cost | Sub | Tax | Purchase Cost Deducted at Time of Sale |
| Purch | Sub | IF NOT USING ASSET ACCOUNT | |
| Fees | Exp | Tax | |
| Fert & Lime | Exp | Tax | Fertilizer & Lime |
| Fuel & Lube | Exp | Tax | |
| HAuto | Exp | Personal Auto Expense | |
| HCharity | Exp | Tax | Charitable Contributions |
| HClothing | Exp | ||
| HFamily Draw | Exp | IF NOT USING A CASH ACCOUNT | |
| HFood | Exp | Groceries & Restaurants | |
| HGifts | Exp | ||
| HHouseImpr | Exp | Furniture, Appliances, Repairs | |
| HInsurance | Exp | Auto, Life, Personal | |
| HInterest | Exp | Personal Interest | |
| HIntMort | Exp | Tax | Deductible Home Mortgage Interest |
| HMedical | Exp | Tax | Health Insurance, Doctors, Prescription |
| HMisc | Exp | Miscellaneous Home & Personal Expenses | |
| Insurance | Exp | Tax | Farm Insurance |
| Interest Exp | Exp | Tax | Interest Expense |
| Interest, Mort | Exp | Tax | Mortgage Interest Expense |
| Lease | Exp | Tax | Lease Payments |
| Loan Principal | Exp | IF NOT USING LIABILITY ACCOUNT | |
| Mach Hire,Truck | Exp | Tax | Machine Hire & Trucking |
| Marketing | Exp | Tax | Marketing Charges |
| Brdg&Cap | Sub | Tax | For Breeding LS & Capital Asset Sales |
| Crops | Sub | Tax | For Crop Sales |
| Mkt LS | Sub | Tax | For Market Livestock Sales |
| Other | Sub | Tax | For Other Farm Related Sales |
| Misc | Exp | Tax | Miscellaneous Farm Expense |
| Payroll | Exp | Tax | Payroll Expenses |
| Comp FICA | Sub | Tax | Employer Paid FICA |
| Comp MCARE | Sub | Tax | Employer Paid Medicare |
| Gross | Sub | Tax | Gross Wages Paid |
| Pre-Tax | Exp | Tax | Pre-tax Deductions |
| Dent Ins | Sub | Tax | Pre-tax Dental Insurance |
| Life Ins | Sub | Tax | Pre-tax Life Insurance |
| Med Ins | Sub | Tax | Pre-tax Medical Insurance |
| Pre-Tax, Spouse | Exp | Tax | Pre-tax Deductions, Spouse |
| Dent Ins | Sub | Tax | Pre-tax Dental Insurance |
| Life Ins | Sub | Tax | Pre-tax Life Insurance |
| Med Ins | Sub | Tax | Pre-tax Medical Insurance |
| Prof Services | Exp | Tax | Accounting, Legal, Consultants |
| Rent | Exp | Tax | Cash Rent Paid |
| Repairs | Exp | Tax | Repairs & Maintenance |
| Building | Sub | Tax | Building & Fence Repairs |
| Mchy | Sub | Tax | Machinery Repairs |
| Resale Items | Exp | Tax | Other Items Purchased For Resale |
| Cost | Sub | Tax | Cost of Items Deducted At Time Of Sale |
| Purch | Sub | IF NOT USING ASSET ACCOUNT | |
| Seeds & Plants | Exp | Tax | Seeds & Plants Purchased |
| Subscriptions | Exp | Tax | Farm Publications |
| Supplies | Exp | Tax | General Farm Supplies |
| Supplies LS | Exp | Tax | Livestock Supplies |
| Tax | Exp | Tax | Taxes Paid |
| Federal | Sub | ||
| FICA | Sub | Soc Sec Tax — Farm & Non-Farm Earnings | |
| Hprop | Sub | Tax | Home Property Tax |
| Other | Sub | Tax | |
| Property | Sub | Tax | Farm Property Tax |
| State | Sub | Tax | State Tax |
| Utilities | Exp | Tax | |
| Electric | Sub | Tax | Farm Share |
| Heating | Sub | Tax | Farm Share |
| Hutilities | Sub | Home & Personal Utilities | |
| Telephone | Sub | Tax | Farm Share |
| Vet & Med | Exp | Tax | |
| Workers Comp | Exp | Tax | Workers Compensation |
Classes are another way of classifying (in addition to categories) farm record data by enterprise, landlord, farm, etc. The following classes would be possibilities for a crop/livestock farm and are included in the FARM&HOME.QIF file and the FARM.QIF file.
Beef
Corn
Dairy
Gen Farm
Hogs
Home
Soybeans
Wheat
The following accounts are types of suggested accounts to be set up and used in lieu of several of the categories identified in the above list. These are not part of the FARM&HOME.QIF file or the FARM.QIF file, but would need to be created by each record keeper. See the Accounts chapter for information on creating accounts.
| [CASH] | Cash | Cash account for recording taxable & non-taxable cash transactions |
| [LOAN] | Liability | Liability account(s) for recording loan disbursements & loan principal payments |
| [RESALE INV] | Asset | Asset account(s) for recording feeder livestock purchased for resale |
| [CAP PURCH] | Asset | Asset account(s) for recording capital purchases |
The FARM.QIF category & transfer list contains the same farm business categories, classes and accounts as listed above, but significantly fewer home/personal categories.