The following examples cover common farm business transactions. We start with simple single category transactions and move to more complex multiple category income and expense transactions. You will learn how to enter, edit, void and memorize transactions.
Example 1: Making an Entry
You write a check to Anywhere Feed Mill for $3524.36 for hog feed.
| Num: | Click on Num field, Click Next Check Num. If this is your first check or if your checks are out of sequence you will need to type the check number. |
| Date: | Click the calendar in the Date field. Click << to move to previous month or >> to advance to next month. Once you are in the proper month Click on the correct day. |
| Payee: | Click on the Payee field, Type Anywhere Feed Mill. |
| Payment: | Click on the Payment field. Now you can manually enter the amount of the check or, Click on the number pad located in the right side of this field and Click the appropriate numbers. |
| Category/Class: | Click on the down arrow in the Category field. Click Feed Purchased (feed purchased will now appear in the category field). To add a class, Type /hogs. |
| Memo: | 17 tons of hog feed.
**Note** Memos are optional to get more detailed info, e.g., tons of feed, pounds of milk sold, bushels of grain, etc. |
| Record: | Review your entries. If everything appears correct Click Enter. This will record your transaction. Notice that your checking account balance has been updated. |
***NOTE*** Once your transaction has been recorded, it should look like the entry shown below.
Back | Forward | Table of Contents
All educational programs conducted by Ohio State University Extension are available to clientele on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or Vietnam-era veteran status.
Keith L. Smith, Associate Vice President for Ag. Adm. and Director, OSU Extension.
TDD No. 800-589-8292 (Ohio only) or 614-292-1868